Focus your CMMS on safety issues

Between PMs, work orders and reports, a CMMS gives you the basic tools to implement a safety program and to schedule and perform most safety-related tasks.

06/03/2013


Any CMMS worth its salt should give you the capabilities necessary to ensure the safety of your employees and shield your company from paying hefty fines because a technician failed to perform a safety review, and a worker fell from a faulty ladder.

Yes, accidents do occur. But a PM needs to check the rungs on all ladders: A work order to complete the safety tasks and the back-up documentation to prove it should satisfy an OSHA auditor who wants to know that the task was performed, on a schedule, and that the incident was not due to negligence.

Between PMs, work orders and reports, a CMMS gives you the basic tools to implement a safety program and to schedule and perform most safety-related tasks, including job safety analysis (JSA), fire alarms, drills, and evacuations. A truly advanced CMMS will also link material safety data sheets (MSDS) and lockout/tagout information to work orders and equipment.

Every organization has its own safety programs associated with jobs, whether it's changing a light bulb, hauling trash or handling hazardous chemicals. A CMMS should tell you what has been done on a piece of equipment; when it was done; who did it; and when the last inspection took place.

To go a step further, your CMMS should allow you to implement a safety program and break it down by the program's routine tasks, and separately, by inspections and incidents. The safety program should link all safety tasks to PMs, work orders, assets and equipment.

Let's say a PM triggers a work order to check the oil seal in a hydraulic lift. A safety document, stored in the equipment file and accessed through the work order spells out instructions for preventing oil from leaking when removing the old seal. The technician views the work order, clicks on the link, reviews the instructions, performs the task, records his notes and closes the work order. Work order data is now available for reports.

Your CMMS should also have safety checklists specifically for audit inspections. For example, you might have multiple PMs for fire prevention tasks in a warehouse. Your CMMS should let you set up an inspection, attach a master checklist of inspection items, record your responses, and generate timely reports for OSHA auditors to prove, once again, that you’ve kept up with assigned safety tasks.

Incidents (accidents) warrant their own records with photos, filled out OSHA 300 log forms and other necessary documentation. Your CMMS program should provide quick access to incident data logs and generate reports that show which safety tasks were completed over time and what’s been put in place to prevent future injuries. If an auditor questions an incident, a maintenance report proves that the task was performed on schedule, over the past year, and the incident was a one-time occurrence, with updated prevention measures in place. This is the kind of documentation inspectors want to see.

CMMS isn’t a one-size-fits-all when it comes to safety compliance and protection. To ensure safety for employees and compliance with auditors it makes sense to use a CMMS program with functionality that equally addresses routine safety tasks, inspections and incidents.



Top Plant
The Top Plant program honors outstanding manufacturing facilities in North America.
Product of the Year
The Product of the Year program recognizes products newly released in the manufacturing industries.
System Integrator of the Year
Each year, a panel of Control Engineering and Plant Engineering editors and industry expert judges select the System Integrator of the Year Award winners in three categories.
June 2018
2018 Lubrication Guide, Motor and maintenance management, Control system migration
May 2018
Electrical standards, robots and Lean manufacturing, and how an aluminum packaging plant is helping community growth.
April 2018
2017 Product of the Year winners, retrofitting a press, IMTS and Hannover Messe preview, natural refrigerants, testing steam traps
June 2018
Machine learning, produced water benefits, programming cavity pumps
April 2018
ROVs, rigs, and the real time; wellsite valve manifolds; AI on a chip; analytics use for pipelines
February 2018
Focus on power systems, process safety, electrical and power systems, edge computing in the oil & gas industry
Spring 2018
Burners for heat-treating furnaces, CHP, dryers, gas humidification, and more
April 2018
Implementing a DCS, stepper motors, intelligent motion control, remote monitoring of irrigation systems
February 2018
Setting internal automation standards

Annual Salary Survey

After two years of economic concerns, manufacturing leaders once again have homed in on the single biggest issue facing their operations:

It's the workers—or more specifically, the lack of workers.

The 2017 Plant Engineering Salary Survey looks at not just what plant managers make, but what they think. As they look across their plants today, plant managers say they don’t have the operational depth to take on the new technologies and new challenges of global manufacturing.

Read more: 2017 Salary Survey

The Maintenance and Reliability Coach's blog
Maintenance and reliability tips and best practices from the maintenance and reliability coaches at Allied Reliability Group.
One Voice for Manufacturing
The One Voice for Manufacturing blog reports on federal public policy issues impacting the manufacturing sector. One Voice is a joint effort by the National Tooling and Machining...
The Maintenance and Reliability Professionals Blog
The Society for Maintenance and Reliability Professionals an organization devoted...
Machine Safety
Join this ongoing discussion of machine guarding topics, including solutions assessments, regulatory compliance, gap analysis...
Research Analyst Blog
IMS Research, recently acquired by IHS Inc., is a leading independent supplier of market research and consultancy to the global electronics industry.
Marshall on Maintenance
Maintenance is not optional in manufacturing. It’s a profit center, driving productivity and uptime while reducing overall repair costs.
Lachance on CMMS
The Lachance on CMMS blog is about current maintenance topics. Blogger Paul Lachance is president and chief technology officer for Smartware Group.
Electrical Safety Update
This digital report explains how plant engineers need to take greater care when it comes to electrical safety incidents on the plant floor.
Maintenance & Safety
The maintenance journey has been a long, slow trek for most manufacturers and has gone from preventive maintenance to predictive maintenance.
IIoT: Machines, Equipment, & Asset Management
Articles in this digital report highlight technologies that enable Industrial Internet of Things, IIoT-related products and strategies.
Randy Steele
Maintenance Manager; California Oils Corp.
Matthew J. Woo, PE, RCDD, LEED AP BD+C
Associate, Electrical Engineering; Wood Harbinger
Randy Oliver
Control Systems Engineer; Robert Bosch Corp.
Data Centers: Impacts of Climate and Cooling Technology
This course focuses on climate analysis, appropriateness of cooling system selection, and combining cooling systems.
Safety First: Arc Flash 101
This course will help identify and reveal electrical hazards and identify the solutions to implementing and maintaining a safe work environment.
Critical Power: Hospital Electrical Systems
This course explains how maintaining power and communication systems through emergency power-generation systems is critical.
click me