The challenges of maintenance planning

7 tips to get the most out of your process and people

01/26/2012


Excerpted from SMGlobal’s Maintenance Software Blog

Planning maintenance work can be a challenge because it normally consists of two different types of maintenance:

  • Unplanned or emergency maintenance to fix equipment breakdowns or other urgent work as it comes up
  • Planned or preventative maintenance to keep systems/equipment running in peak condition

How does one consolidate and manage these two types of jobs? How can one allocate maintenance technicians and work hours in the daily calendar to get both types of work accomplished? Many maintenance programs have grown organically over the years and end up mainly doing breakdown/ unplanned maintenance. Technicians work in fire fighting mode and preventative planned maintenance typically takes a hit. Not doing preventative maintenance on time (or not at all!) results in further unexpected equipment breakdowns and further emergency maintenance work.

Maintenance Planning Tips

  1. Since unplanned/ breakdown maintenance by its very nature is unpredictable, try to build in buffer time to handle such work. Break each day or week into periods for planned maintenance based on category A (must be done), B (should be done sometime soon) and C (nice to do). Unplanned maintenance can be scheduled as needed around time for category C or even category B maintenance. This can help prevent cascading maintenance issues and associated continuous firefighting.
  2. Make sure to allot enough time and resources for regular preventative maintenance in the maintenance plan
  3. The operating principle when handling any large multi-day, multi-team maintenance job should be “divide and conquer”. Break the whole job down into separate tasks that can be done by different teams or personnel. Here a good CMMS program can help you split the job into separate tasks and “chain” them together so that each sub-task is completed when the prior one is done
  4. Get a good maintenance management software product (CMMS software) that will help you manage both unplanned as well as planned maintenance in a single interface.
  5. Remember that estimates should be based on the person who will be doing the job not on the experience of someone who may be an expert at this job. Inexperienced personnel will take more time to complete many jobs. Having unrealistic estimates will cause backlog and can completely ruin an otherwise well thought out maintenance plan.
  6. When making maintenance plans build in time for recording, updating & reviewing information. Otherwise these elements will be the first to be skipped.
  7. Put together a maintenance calendar of work to be done in the next month, quarter or year by equipment/ and location. This can be useful to show & discuss with production/ operations managers. Items may need to be rescheduled or grouped together to reduce the time equipment is unavailable due to maintenance work or identify conflicts due to production/ operations deadlines. This is another area where a good CMMS/ maintenance software can help since it makes it easier to reschedule and move around jobs.

 



The Top Plant program honors outstanding manufacturing facilities in North America. View the 2015 Top Plant.
The Product of the Year program recognizes products newly released in the manufacturing industries.
Each year, a panel of Control Engineering and Plant Engineering editors and industry expert judges select the System Integrator of the Year Award winners in three categories.
A new approach to the Skills Gap; Community colleges may hold the key for manufacturing; 2017 Engineering Leaders Under 40
Doubling down on digital manufacturing; Data driving predictive maintenance; Electric motors and generators; Rewarding operational improvement
2017 Lubrication Guide; Software tools; Microgrids and energy strategies; Use robots effectively
The cloud, mobility, and remote operations; SCADA and contextual mobility; Custom UPS empowering a secure pipeline
Infrastructure for natural gas expansion; Artificial lift methods; Disruptive technology and fugitive gas emissions
Mobility as the means to offshore innovation; Preventing another Deepwater Horizon; ROVs as subsea robots; SCADA and the radio spectrum
Power system design for high-performance buildings; mitigating arc flash hazards
Research team developing Tesla coil designs; Implementing wireless process sensing
Commissioning electrical systems; Designing emergency and standby generator systems; Paralleling switchgear generator systems

Annual Salary Survey

Before the calendar turned, 2016 already had the makings of a pivotal year for manufacturing, and for the world.

There were the big events for the year, including the United States as Partner Country at Hannover Messe in April and the 2016 International Manufacturing Technology Show in Chicago in September. There's also the matter of the U.S. presidential elections in November, which promise to shape policy in manufacturing for years to come.

But the year started with global economic turmoil, as a slowdown in Chinese manufacturing triggered a worldwide stock hiccup that sent values plummeting. The continued plunge in world oil prices has resulted in a slowdown in exploration and, by extension, the manufacture of exploration equipment.

Read more: 2015 Salary Survey

Maintenance and reliability tips and best practices from the maintenance and reliability coaches at Allied Reliability Group.
The One Voice for Manufacturing blog reports on federal public policy issues impacting the manufacturing sector. One Voice is a joint effort by the National Tooling and Machining...
The Society for Maintenance and Reliability Professionals an organization devoted...
Join this ongoing discussion of machine guarding topics, including solutions assessments, regulatory compliance, gap analysis...
IMS Research, recently acquired by IHS Inc., is a leading independent supplier of market research and consultancy to the global electronics industry.
Maintenance is not optional in manufacturing. It’s a profit center, driving productivity and uptime while reducing overall repair costs.
The Lachance on CMMS blog is about current maintenance topics. Blogger Paul Lachance is president and chief technology officer for Smartware Group.
The maintenance journey has been a long, slow trek for most manufacturers and has gone from preventive maintenance to predictive maintenance.
Featured articles highlight technologies that enable the Industrial Internet of Things, IIoT-related products and strategies to get data more easily to the user.
This digital report will explore several aspects of how IIoT will transform manufacturing in the coming years.
Maintenance Manager; California Oils Corp.
Associate, Electrical Engineering; Wood Harbinger
Control Systems Engineer; Robert Bosch Corp.
This course focuses on climate analysis, appropriateness of cooling system selection, and combining cooling systems.
This course will help identify and reveal electrical hazards and identify the solutions to implementing and maintaining a safe work environment.
This course explains how maintaining power and communication systems through emergency power-generation systems is critical.
click me