Focus your CMMS on safety issues

Between PMs, work orders and reports, a CMMS gives you the basic tools to implement a safety program and to schedule and perform most safety-related tasks.

06/03/2013


Any CMMS worth its salt should give you the capabilities necessary to ensure the safety of your employees and shield your company from paying hefty fines because a technician failed to perform a safety review, and a worker fell from a faulty ladder.

Yes, accidents do occur. But a PM needs to check the rungs on all ladders: A work order to complete the safety tasks and the back-up documentation to prove it should satisfy an OSHA auditor who wants to know that the task was performed, on a schedule, and that the incident was not due to negligence.

Between PMs, work orders and reports, a CMMS gives you the basic tools to implement a safety program and to schedule and perform most safety-related tasks, including job safety analysis (JSA), fire alarms, drills, and evacuations. A truly advanced CMMS will also link material safety data sheets (MSDS) and lockout/tagout information to work orders and equipment.

Every organization has its own safety programs associated with jobs, whether it's changing a light bulb, hauling trash or handling hazardous chemicals. A CMMS should tell you what has been done on a piece of equipment; when it was done; who did it; and when the last inspection took place.

To go a step further, your CMMS should allow you to implement a safety program and break it down by the program's routine tasks, and separately, by inspections and incidents. The safety program should link all safety tasks to PMs, work orders, assets and equipment.

Let's say a PM triggers a work order to check the oil seal in a hydraulic lift. A safety document, stored in the equipment file and accessed through the work order spells out instructions for preventing oil from leaking when removing the old seal. The technician views the work order, clicks on the link, reviews the instructions, performs the task, records his notes and closes the work order. Work order data is now available for reports.

Your CMMS should also have safety checklists specifically for audit inspections. For example, you might have multiple PMs for fire prevention tasks in a warehouse. Your CMMS should let you set up an inspection, attach a master checklist of inspection items, record your responses, and generate timely reports for OSHA auditors to prove, once again, that you’ve kept up with assigned safety tasks.

Incidents (accidents) warrant their own records with photos, filled out OSHA 300 log forms and other necessary documentation. Your CMMS program should provide quick access to incident data logs and generate reports that show which safety tasks were completed over time and what’s been put in place to prevent future injuries. If an auditor questions an incident, a maintenance report proves that the task was performed on schedule, over the past year, and the incident was a one-time occurrence, with updated prevention measures in place. This is the kind of documentation inspectors want to see.

CMMS isn’t a one-size-fits-all when it comes to safety compliance and protection. To ensure safety for employees and compliance with auditors it makes sense to use a CMMS program with functionality that equally addresses routine safety tasks, inspections and incidents.



No comments
The Top Plant program honors outstanding manufacturing facilities in North America. View the 2015 Top Plant.
The Product of the Year program recognizes products newly released in the manufacturing industries.
The Engineering Leaders Under 40 program identifies and gives recognition to young engineers who...
Strategic outsourcing delivers efficiency; Sleeve bearing clearance; Causes of water hammer; Improve air quality; Maintenance safety; GAMS preview
World-class maintenance: The three keys to success - Deploy people, process and technology; 2016 Lubrication Guide; Why hydraulic systems get hot
Your leaks start here: Take a disciplined approach with your hydraulic system; U.S. presence at Hannover Messe a rousing success
Flexible offshore fire protection; Big Data's impact on operations; Bridging the skills gap; Identifying security risks
The digital oilfield: Utilizing Big Data can yield big savings; Virtualization a real solution; Tracking SIS performance
Getting to the bottom of subsea repairs: Older pipelines need more attention, and operators need a repair strategy; OTC preview; Offshore production difficult - and crucial
Applying network redundancy; Overcoming loop tuning challenges; PID control and networks
Putting COPS into context; Designing medium-voltage electrical systems; Planning and designing resilient, efficient data centers; The nine steps of designing generator fuel systems
Package boilers; Natural gas infrared heating; Thermal treasure; Standby generation; Natural gas supports green efforts

Annual Salary Survey

Before the calendar turned, 2016 already had the makings of a pivotal year for manufacturing, and for the world.

There were the big events for the year, including the United States as Partner Country at Hannover Messe in April and the 2016 International Manufacturing Technology Show in Chicago in September. There's also the matter of the U.S. presidential elections in November, which promise to shape policy in manufacturing for years to come.

But the year started with global economic turmoil, as a slowdown in Chinese manufacturing triggered a worldwide stock hiccup that sent values plummeting. The continued plunge in world oil prices has resulted in a slowdown in exploration and, by extension, the manufacture of exploration equipment.

Read more: 2015 Salary Survey

Maintenance and reliability tips and best practices from the maintenance and reliability coaches at Allied Reliability Group.
The One Voice for Manufacturing blog reports on federal public policy issues impacting the manufacturing sector. One Voice is a joint effort by the National Tooling and Machining...
The Society for Maintenance and Reliability Professionals an organization devoted...
Join this ongoing discussion of machine guarding topics, including solutions assessments, regulatory compliance, gap analysis...
IMS Research, recently acquired by IHS Inc., is a leading independent supplier of market research and consultancy to the global electronics industry.
Maintenance is not optional in manufacturing. It’s a profit center, driving productivity and uptime while reducing overall repair costs.
The Lachance on CMMS blog is about current maintenance topics. Blogger Paul Lachance is president and chief technology officer for Smartware Group.
This article collection contains several articles on the vital role that compressed air plays in manufacturing plants.
This article collection contains several articles on the Industrial Internet of Things (IIoT) and how it is transforming manufacturing.
This article collection contains several articles on strategic maintenance and understanding all the parts of your plant.
click me